Phoenix Advertising Interoffice Memorandum Date

Phoenix Advertising
Interoffice Memorandum

Date: 3/15/18

To: Mr Forest, Phoenix Advertising President

From: Matthew Franklin, VP of Human Resources Management

Subject: Analysis of existing cost system and desirability of switching to ABC.

In recent months, the Roanoke office has had complaints from four clients. Customer satisfaction is declining; this is partly due to low morale among the branches employees. It has come to my attention that some of the graphic designers and art directors feel that their ideas are not being taken seriously. all the while, employees are working longer hours without proper compensation. We must give our immediate attention to this situation as Roanoke handles some of our biggest clients. We must also be sure the employees we hire are being treated as part of a team.

As an executive team, it is very important to reach out to the roanoke branch to find out the root of the problem before the entire company is affected. Here is my proposed plan of communication with the branch:
– Speak with Roanoke’s clients to see if they can give any feedback to see if they can give any feedback as far as any trends they might be seeing in the branch’s operations.
-Speak with the public Relations department employees and get their feedback
-Speak with the arletomg department employees for their feedback
-Speak with the advertising department for their feedback
Please put together a report from each person you speak with by March 30th, 2018. I will meet with Amara Edwards, the HR director of the Roanoke branch to discuss the issues. We will then hold an executive meeting to discuss the status of the branch and what changes need to be considered.
Thank you in advance for all your time. This is a very critical time for the Roanoke branch and the company as a whole.

As previously discussed in our last meeting, we need to communicate with the employees at your branch about their concerns due to the longer hours they have been required to work recently.

Please provide the payroll statement for the branch for the past 12 months these will help the executive team analyze how the employees time is being managed to see where management might be falling short.

This is a very critical time for the for the Roanoke branch. We must work together to end the low morale that seems to have taken over the office. With that, please make sure that these statements are your top priority today. I will be traveling to the branch on tuesday, April 3 to go over them.
Please keep in mind that we will be approaching this situation at all angles and we can discuss some ideas on how to improve employee morale overall at our meeting.